Options for a Published Dashboard
Published Dashboard on the BDB Platform
The user can publish various analytics dashboards to the BDB Platform homepage via the Publish to Portal option provided in the Dashboard Designer plugin.
The user needs to navigate to the dashboard list provided in a workspace.
Access the Publish to Portal icon from the list of Dashboards.
The user gets redirected to the Publish wizard to choose a user or user group or exclude the user.
Use a checkmark to choose the desired user/user group (Selecting the Exclude User option will exclude the user from the permission to access the specific dashboard).
Click the Publish option.
Two consecutive messages appear to confirm that the selected Dashboard is published after saving the latest changes.
The user can access the published dashboard from the given location (My Documents is the default location for the published dashboards). E.g., the location for the following dashboard is My Documents.
Please Note: The Publish dialog box can also be used to Exclude Users from the permission to access a Dashboard.
Options Assigned to a Published Dashboard
Navigate to the platform homepage.
Select a published dashboard on My Documents or Public Documents.
Use a right-click on the published dashboard to open various credited options in a context menu.
Open in New Tab
The user can open the selected dashboard in a new tab.
Select the Open in New Tab option from the context menu.
The concerned dashboard opens in a new tab.
Properties
The user can access the properties details of a selected dashboard by using this option.
Select a dashboard.
Select the Properties option from the context menu.
The Properties window appears with four options.
Properties: The basic dashboard properties get displayed.
Click the Browse option to upload an image.
Click the Copy Link icon to copy the open document link of the published Dashboard.
Click the Save option to save the update.
Share with User: The dashboard gets shared with the selected user(s).
Select the Share with User option on the Properties window.
Search a specific user using the search bar.
Select a user or all the users by putting checkmark(s) in the given box(es).
Click the Save option.
A success message appears stating that the document privilege is updated.
The dashboard gets shared with the selected user(s).
Share with Group: The dashboard gets shared with the selected group(s).
Select the Share with Group on the Properties window.
Search a specific group by using the search bar.
Select a group or all the groups by putting the checkmark(s) in the given box(es).
Click the Save option.
A success message appears stating that the document privilege is updated.
The dashboard gets shared with the selected group(s).
Please Note: If a dashboard document is shared using this option, then the selected users and user groups receive a view-only copy.
Exclude Users: The user gets excluded from the rights to access a dashboard.
Select the Exclude Users option on the Properties window.
Search a specific user by using the search bar.
Select a user or all/multiple users by putting checkmark(s) in the given box(es).
Click the Save option.
A success message appears, and the document privilege gets updated to exclude the selected user(s).
Report Burst
The Report Burst operation allows the user to share the open document link of a Dashboard to another user(s). The feature appears under the Properties option provided for a story created or shared under the Public Documents space.
Navigate to the Public Documents space.
Select a dashboard and open the context menu with the available operations.
Click the Properties option.
The Properties window opens with multiple tabs.
Select the Report Burst tab.
Add an external or internal user(s).
Provide Subject.
Provide Description (Optional).
Schedule the selected story document by configuring the time range.
Click the Save option.
A confirmation message appears.
The Scheduler status becomes active.
Click the Stop Schedule button to stop the scheduler.
Click the Save option.
A notification message appears to inform the same.
The open doc link of the selected dashboard gets shared with the selected user at the scheduled time through the mail.
Modifying a Dashboard
This section explains step by step process to modify an existing dashboard.
Select the Modify Document option from the Dashboard context menu.
The Modify Dashboard window opens.
Enter the name for the dashboard.
Describe the dashboard (optional).
Upload a dashboard file from the local drive via the Choose Files option. (The dashboard should be in a BVZ file format).
Provide Dashboard Parameters.
Click the Add User Properties or Add System Properties option to add dashboard parameter(s).
Click the Remove option to remove the added dashboard parameter.
Click the Save option.
A confirmation message appears to assure that the required data got updated.
Adding/Removing a Dashboard to/from Favorites)
Administrators can add a dashboard to or remove it from the Favorites section.
Select the Add to Favorites operation from the Dashboard context menu.
A pop-up window appears with a message, “Document added to Favorites”.
Open the Favorites section.
The selected dashboard gets added to the Favorites section.
Use right-click on the dashboard to get the remove option.
Click the Remove from Favorite option.
OR
Navigate to the original Dashboard.
Use right-click on the dashboard to get the remove option.
Click the Remove from Favorites option.
A message appears to notify the removal of the dashboard from the Favorites.
The dashboard gets removed from the Favorites.
Moving a Dashboard
Administrators can move a dashboard from one folder or document space (E.g. My Documents) to another folder or document space.
Select a dashboard.
Select the Move to option from the operation context menu.
The Move to window appears displaying the available folders.
Select a folder.
Click the Move icon.
The user gets redirected to the next screen where the selected folder appears on the top.
Click the Save option.
A success message appears.
The dashboard gets moved to the selected space.
Please Note: To view a dashboard, use a click on the selected dashboard.
Renaming a Dashboard
The Administrator can change the name of an existing dashboard.
Select the Rename option from the Dashboard Operations menu.
The Rename window opens.
Enter a new name for the dashboard.
Click the Save option.
A confirmation message appears to assure the action.
The selected dashboard gets renamed.
Copying and Moving a Dashboard
Administrators can copy an existing dashboard and paste it at any chosen place within My Documents or Public Documents of the platform.
Select a dashboard.
Select the Copy option from the operation context menu.
Select another folder and open the menu with the credited options.
The Context menu appears with the Paste option.
Or
Navigate to My Documents or Public Documents and right-click anywhere on the blank space.
A context menu appears with the Paste option.
Click the Paste option.
The Paste window opens.
The dashboard name displays the prefix ‘Copy of-’ before the original name of the dashboard (E.g., Dashboard gets a new name Copy of Sample Dashboard).
Click the Save option.
The selected dashboard gets copied with a different name.
Deleting a Dashboard
Administrators can remove a dashboard by following the given steps:
Select a dashboard.
Select the Delete option from the operation context menu.
A new window pops up to confirm the deletion.
Click the Delete button.
A confirmation message appears.
The selected dashboard gets deleted.
Report Burst
This feature helps to notify the selected users or user groups with the open link and PDF report of the selected dashboard.
Select the Report Burst option from the Dashboard options menu.
The Report Burst window opens.
Add the users or user groups.
Provide a subject.
Provide description (optional).
Schedule the report.
Click the Save option.
A confirmation message appears.
The scheduler turns on. You can switch it off by clicking the Stop Schedule option.
The scheduler gets stopped and the same gets communicated through a confirmation message.
The open document link and PDF report get shared with the selected user(s)/ user group(s) on the user's mail id.
Please Note: You can enable or disable Report Burst option using the Dashboard Properties.
Insert Comments
The comment option is provided for the published Dashboards to explain or insert feedback for the dashboard.
Open a published Dashboard from the BDB Platform.
Click the Comments icon from the header.
A new window opens below with space to insert a message at the end of the window.
Type a comment in the given Message space.
Click the Send icon.
The message gets added to the Comments window.
Please Note:
The Comments feature is enabled for all the users who can access the dashboard document.
The inserted comments display user initials and a record of time.
Full Screen / Reduce Size icon is provided to view the form in full screen or reduce the form screen size.
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