# Sharing a Data Set

This option helps the user to share a Data Set with other user(s) or user group(s). The user can also exclude a user(s) or user group(s) from the rights to access a Data Set using the Exclude User option provided under the Share Data Set dialog box. 

## Sharing a Data Set

{% hint style="success" %}
*Check out the illustration on sharing a data set functionality.*
{% endhint %}

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2Fqs1Ta2doIewSdhDYDnrS%2FShare%20Data%20Set%20V2.mp4?alt=media&token=08b0a59c-1df5-4700-b731-1a50aec5a086>" %}
***Sharing a Data Set***
{% endembed %}

* Navigate to the ***Data Sets*** list.
* Select a **Data Set** from the ***Data Sets*** list.
* Click the ***Share*** icon for the selected Data Set. &#x20;

  <figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FJ2For0s6dgl5r2zK0ukX%2Fimage.png?alt=media&#x26;token=05849227-9853-43de-8e72-69eb6d4d9eed" alt=""><figcaption></figcaption></figure>
* The ***Manage Access*** window opens for the selected Data set.
* Select permissions using the checkboxes from the ***Select Permissions*** option.
* Select one tab from the ***Users/*** ***User Groups*** tabs.
* Search a specific user or user group.
* Select a user(s)/ user group(s) from the selected tab.
* Click the ***Save*** option.&#x20;

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FVAphcjIOQjKKjo5Bo0D5%2Fimage.png?alt=media&#x26;token=abfff29b-0fd7-44e0-a841-c1f009167d93" alt=""><figcaption><p><em><strong>Selecting a user to share a Datase</strong></em></p></figcaption></figure>

* A confirmation message appears and the **Data Set** gets shared with the selected user(s)/ user group(s). &#x20;
* The selected user(s) / group(s) will be listed under the ***Granted Permissions*** section.

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2F80ScgvED2h77YrXQ7yNq%2Fimage.png?alt=media&#x26;token=ca853a7e-6f59-41b0-a49c-fff17e08f206" alt=""><figcaption></figcaption></figure>

* Navigate to the user account with whom the Dataset has been shared.&#x20;
* Open the ***Data Set List*** page, the shared Data Set gets marked with a specific icon under the ***Status*** column.&#x20;
* The receiver user will have limited permission of ***Actions*** on the ***Shared Data Set***. &#x20;

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2F2KPjssepMes8hs1Rxrm8%2Fimage.png?alt=media&#x26;token=37a58ba3-e084-46e6-bb4f-ad16962bbba1" alt=""><figcaption><p><em><strong>Accessing a Shared Data Set from the receiver's Accoun</strong></em></p></figcaption></figure>

<details>

<summary>Actions allowed with the View Permission for a Shared Data Set</summary>

When a data set is shared from User A to User B with *View Permission*, User B ca&#x6E;**:**

* View and validate data set details
* View the permission level of the data connector

</details>

<details>

<summary>Actions allowed with the Edit Permission for a Shared Data Set</summary>

When a data set is shared from User A to User B with *Edit Permission*, User B can:

* View, validate, edit, and save data set details
* View the permission level of the data connector

</details>

{% hint style="info" %}
*<mark style="color:green;">Please Note:</mark> A targeted share user <mark style="color:red;">cannot</mark>* ***re-share** or **delete a** shared Data Set, regardless of the permission level (View or Edit).*
{% endhint %}

## Excluding Users

{% hint style="success" %}
*Check out the illustration on excluding users from sharing a Data Set.*&#x20;
{% endhint %}

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2Ffk6TUfHIPAj2cXhjTxBz%2FExcluding%20User%20for%20sharing%20a%20Data%20Set%20V2.mp4?alt=media&token=fc22720f-9610-4776-9e96-996a940f5820>" %}
***Excluding User from sharing a Data Set***
{% endembed %}

* Navigate to the Manage Access window for a Data Set.
* Grant Permissions using the checkboxes provided under the ***Grant Permissions*** option.
* Open the User Groups tab.
* &#x20;select user group(s) using the checkboxes.

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FGiMRD18oSsbr4fKvYse0%2Fimage.png?alt=media&#x26;token=d6be503a-1488-42d6-96ff-58c52862e236" alt=""><figcaption></figcaption></figure>

* Navigate to the Exclude Users tab.
* Select the user(s) using the checkboxes.
* Click the ***Save*** option.

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2Fq1YRh8iS6ZYeeY4Zk2J8%2Fimage.png?alt=media&#x26;token=ac51e1b8-9679-427d-a4a2-cf077816d6dc" alt=""><figcaption></figcaption></figure>

* A notification message ensures the selected data set is shared with the selected group.
* The excluded users will be listed under the **Excluded Users** section.&#x20;

<figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2F4HKT9Acsh7RV2ch3kKcy%2Fimage.png?alt=media&#x26;token=00e7d524-5929-47bf-bc4f-0cca556c3d1f" alt=""><figcaption></figcaption></figure>

## Including the Excluded Users

{% hint style="success" %}
*Check out the illustration on including the excluded users for a shared Data Set.*&#x20;
{% endhint %}

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FQKG1tHIEej053oOhMAQx%2FInclude%20an%20excluded%20user%20for%20sharing%20a%20data%20set.mp4?alt=media&token=b6131543-1a76-431a-b03c-1e2292aa3624>" %}
*In**cluding the Excluded User for a Shared Data Set***
{% endembed %}

* Open the ***Manage Access*** window for a shared data set.
* Navigate to the ***Excluded Users*** list.
* Select a user from the list.
* Click the ***Include User*** icon.&#x20;

  <figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2Fjgr4u9bogDreoJkdrcnb%2Fimage.png?alt=media&#x26;token=744a7a66-ac6b-4a75-bf54-792ea8f263d2" alt=""><figcaption></figcaption></figure>
* A notification ensures that the privileges are shared with the recently included user from the group.
* The ***Excluded Users*** list gets modified.&#x20;

  <figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FKsuFiKfMjyCwgk19v63q%2Fimage.png?alt=media&#x26;token=6da0c276-04b4-4616-bab7-51c3ab54fd0f" alt=""><figcaption></figcaption></figure>

## Revoking Privilege(s)&#x20;

{% hint style="success" %}
*Check out the illustration on revoking the privileges for the shared user.*
{% endhint %}

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2F9KQkhRRlKMVACWIsfN2v%2FRevoked%20Privileges%20for%20a%20shared%20data%20set%20V2.mp4?alt=media&token=82618266-79ea-492a-867e-0476f24521f5>" %}
*Re**voking the Share Privileges for a user/user group***
{% endembed %}

* Navigate to the  ***Manage Access*** window.
* The ***Granted Permissions*** section will list the selected user(s) or user group(s).&#x20;
* Select a user or user group from the displayed list.
* Click the ***Revoke Privileges*** icon.&#x20;

  <figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FEv6gUYSSg04IZDoBPU1Q%2Fimage.png?alt=media&#x26;token=43078ef4-a4ff-4ef4-a448-b5489ee2a3a6" alt=""><figcaption></figcaption></figure>
* A notification message ensures that the granted permissions are revoked for the selected user(s)/ user group(s).&#x20;
* The granted permissions list gets modified.  &#x20;

  <figure><img src="https://2657181281-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKg5pfnNkTs1b1YNYX7rD%2Fuploads%2FnhYuKTscMPsnU4j31QWB%2Fimage.png?alt=media&#x26;token=c835a285-b208-4a4b-a67e-f80787756dae" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
*<mark style="color:green;">Please Note:</mark>*

* *The shared **Data Set** gets listed under the **Data Set List** of the user to whom it has been shared.*
* *Users can share the Data set with a Single group or Multiple Groups* *using the **User group*** *tab. The steps to share a Data Set with User Group(s) are similar to the ones mentioned above for sharing a Data Set with User(s).*
* *The **Exclude User** tab helps to exclude the user(s) from the rights to access a Data Set, if it is already shared. Only the users part of the selected user group to which the Data Set has been shared will be listed under the **Exclude User** tab.*
* *The Action permissions for a shared Data Set may vary based on the granted privileges while sharing the Data Set.*&#x20;
  {% endhint %}