Sharing a Data Connector

This page details the procedure for sharing a Data Connector with specific users or user groups using the available access management tools.

Share a Data Connector with other user(s) or user group(s) from the Manage Access window. You can also exclude specific users from access using the Exclude User tab.

The ability to share a Data Connector from the Manage Access window is a critical security and collaboration feature that controls precisely who can utilize that connection to access or manipulate the underlying data source.

Prerequisites:

• You have access to the Data Center → Data Connectors list.

• You have permission to share the selected Data Connector.

Share a Data Connector

1. Navigate to the Data Connectors list.

2. Select a Data Connector.

3. Click the Share icon for the selected connector.

   • The Manage Access window opens.

4. Under Grant Permissions, choose one or both as appropriate: View, Edit.

5. Select a tab to pick recipients:

   • User — select individual users.

   • User group — select one or more groups.

   • Exclude User — explicitly deny access to specific users (see next section).

6. Use the search bar to find users/groups.

7. Select one or multiple User/User group entries via checkboxes.

8. Click Save.

9. A confirmation message appears, and the Data Connector is shared with the selected user(s)/user group(s).

10. Granted Permissions are listed in the window.

• In the recipient’s account, the connector appears with a shared status notification in the Data Connectors list.

Note: Multiple permissions can be granted to a selected data connector.

Permission Behavior

Actions allowed with View permission

• View Connector Details.

• Create and publish new Data Sets using the connector.

• Create a new Data Store using the connector.

Actions allowed with Edit permission

• View and edit Connector Details.

• Create and publish new Data Sets using the connector.

• Create a new Data Store using the connector.

Note: A targeted share user cannot re-share or delete a shared Data Connector, regardless of permission level (View or Edit).

Excluding Users

Use Exclude User to deny access to specific users—even if they belong to a shared group.

1. In Manage Access, select permissions under Grant Permissions.

2. Open the User Groups tab and select the relevant group(s).

3. Navigate to the Exclude Users tab.

4. Select the user(s) using the checkboxes.

5. Click Save.

6. A notification appears.

• The excluded users are listed under Excluded Users.

Note: Only users who are part of the selected user group(s) are listed under Exclude User.

Including the Excluded Users

1. Open Manage Access for the shared connector.

2. Locate the Excluded Users section.

3. Select a user and click Include User.

4. A notification confirms the connector is shared with the included user.

• The user is removed from Excluded Users.

Revoking Permissions

1. Open Manage Access for the shared connector.

2. Go to Granted Permissions.

3. Select a user/user group.

4. Click Revoke Privileges.

5. A notification confirms that privileges are revoked.

• The user/user group is removed from Granted Permissions.

Best practices

• Prefer User group-based sharing for scalability; use Exclude User for exceptions.

• Apply least privilege: grant View by default; reserve Edit for maintainers.

• Keep connector names environment-aware (e.g., Postgres_Prod) to avoid sharing the wrong source.

Troubleshooting

• Can’t find a user to exclude: Confirm they are part of the selected User group; only those appear in Exclude User.

• Recipient can’t see the connector: Verify it’s listed under Granted Permissions and the user is not in Excluded Users.

• Revoke/Include not applying: Reopen Manage Access and refresh the list; verify permissions were saved.